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When you work with business clients, you find there are lots of tools and platforms you use in your day-to-day business activities, that others may not be aware of. These tools often help lower the stress levels associated with those tasks we dislike, whilst also making them easier and simpler to complete.

So in the spirit of sharing, here are some of the business tools I use as a freelance PA/Virtual Assistant in my business. I feel they will help you save time and streamline workflows and tasks in your business!

Moo Business cards

Thicker card and a larger business card than other online business card manufacturers. You can also add texture and use metallic finishes. Next day delivery if you order before 12pm and you can have a different design on every card if you want – for no extra charge. Plus, if you have 10 or more employees, you can get a discount. If you want to get help with design, they also offer this via their Moo Business Services subscription. Check out Moo


Online graphic design tool Stencil, is perfect for creating social media graphics. Lots of templates and easy to use. Can store multiple logos and use your own fonts. Affordable monthly or annual pricing (where you can save 40%!) and royalty-free images you can use in your designs. With pricing from zero to $20 a month, it’s worth checking out Stencil: https://getstencil.com/


Another great online graphic design tool, and this one gives you a variety of different content types – from eBooks and presentations, through to posters and advertisements. In fact, you’ll find a template for almost any kind of document you need and if you can’t find a template – you can create a custom one! Canva does have both a free and paid option – It’s worth upgrading to the Pro account (£10.99 a month), to get the ability to share designs, gain access to their huge library of additional photos and elements to use in your designs and change your image size.. Canva also have a £24 a month enterprise plan, if you manage a larger team: https://www.canva.com/


Offer you simple cloud-based accounting software options, whether you’re after a simple self-employed option or a more robust small-business solution. You can easily manage and track everything in one place, create and email out invoices, upload expense receipts with a simple photograph, track time, and simplify your payroll and manage your self-assessment and/or VAT. Pricing from £12 a month, you can check out Quickbooks options here: https://quickbooks.intuit.com/uk/


Doodle is an online calendar tool for time management and meeting scheduling. It’s the simplest way to schedule your meetings and manage event participants. It skips the need for juggling time zones and sending countless emails – especially useful when you’re trying to organise a meeting with more than two attendees! Not only does it sync with most calendars, it also integrates with Zapier, if you need more integrations. Doodle has 4 different paid account options – including starter and enterprise. You can check out Doodle here: https://doodle.com/en/


Missingletter is an extremely useful all in one social media marketing application which I started using earlier this year.  MissingLettr turns your content into engaging social media posts They have a free version if you wish to use it for one social media platform, and there are other price packages according to the number of social media posts that you wish to send me per month and the number of social profiles you wish to use each month.

We often have tasks in business that need simpler, more streamlined solutions – and I believe the above named tools help do just that. So why not give them a try and see how they can help you. I’d love to hear how you get on, so do head back over and leave me a comment to share your thoughts and experiences!

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