Good time management doesn’t mean you have to stick with rigid schedules. In fact, as a VA I’ve learnt that the opposite is actually the case! It’s actually important that you include flexibility within your time management strategy, especially if you provide a service to others.
But that is often easier said than done. We can find ourselves thinking about the tasks still on our to-do list or mulling over potential solutions to a previous task, whilst we’re working on another. However, if you want to manage your time, you need to learn how to ingrain a little flexibility into the management of it.
So if you’re looking to learn how to add flexibility into your time management, here are my top recommendations.
Know that priorities can (and will!) often change
Working with clients has afforded me the ability to think on my toes. Often there will be a call on the day when I am doing something important, that dictates a change in priority and a switch in focus to something of greater importance. Priorities will often change and the pull on your time will need to change as a result.
Acknowledge that problems and last minute issues will arise
It is inevitable that problems and last minute issues will arise. Someone may need your help, things can go wrong and timescales will change. In a nutshell, life happens! If you are working on projects with a government or legal tie-in especially, timescales are frequently changing, due to the amount of people involved and the requirements and permissions you may need to seek. So learn to factor in a little flexibility into your schedules.
Understand that plans can be improved
Anyone who has written out a plan for something will know, during the execution stage new solutions can often present themselves. Just because you have written something down, it doesn’t mean you can’t improve and amend it as needed. Plans can always improve and being flexible enough to adapt to those changes will help you produce better results.
Learn how to switch off
One thing I have learnt as a VA is the importance of learning how to switch off. This doesn’t mean at the end of a working day, it is about switching off from one task, to enable you to focus on another. There’s a lot of headspace needed to manage tasks for yourself, let alone others. That’s why it’s so important that you learn how to manage your headspace so you’re only thinking about the current project at hand.
Always focus on the task at hand
Talking of the current project at hand, you need to give it your undivided attention. As mentioned in the previous section, this often requires the ability to switch your brain off from thinking of other tasks. However, it’s also about paying attention to what you’re currently working on. I find this is easier if you write down any thoughts that relate to other tasks, the moment they pop into your head. That way, you can return your attention and focus to the task at hand.
Time management doesn’t mean you have to stick with rigid schedules. It’s actually important that you include flexibility within your time management strategy, especially if you provide a service to others. By using the top recommendations I have listed above, you will have learnt now only why flexibility is important, but also how to add some flexibility into your time management strategy.
If you’re looking to get a little more flexibility into your time management strategy, why not take a look and see how we can help? Here’s some information that can help you decide if you need a PA for your business – and the type of work we can do for you. So why not take a read, and see what you think!
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